How to make an inventory?
Inventory can be carried out for various reasons: for drawing up a list of things that are transferred for temporary storage, when renting premises, an inventory of property that was confiscated from its owner, etc. But it must be compiled correctly and correctly. So you protect yourself from unnecessary material costs. Inventories may be movable and immovable property. Now we will tell you how to make an inventory and what you should pay attention to when making it out.
The inventory of documents is the main archive reference for state and departmental archives. It also provides a base for creating other directories. The archive element is called a storage unit. In compiling the inventory, all storage units are recorded using sequence numbers, their total number is calculated. It is compiled structured (in large organizations) or chronologically.
In carrying out this procedure also takes into account the level of importance of the case. The titles of the inventory and the names on the cover should match each other.The list of documents is agreed with the commission and approved by the head of the organization.
The purpose of the archival inventory of documents is that these documents can be quickly found, if necessary. This type of list is made only after all the documents in the file have been drawn up, indicating the page where they are located. This procedure is mandatory subject to investigative and court cases, employment contracts and personal affairs.
Next, we will talk about how to make an inventory of documents. The main parts of the list of documents are descriptive articles, summary records, a witness list and a reference machine.
- The reference apparatus includes a title page with a table of contents, a preface and a list of abbreviations. The title page should contain information on the name of the organization, on the ownership of the inventory documents and their date, the inventory number. The table of contents lists the names of the inventory sections. The preface briefly indicates the history of the organization, lists the types of documents, as well as the order of systematization of cases.
- Descriptive articles are necessary for disclosing the content of documents. This is the main part of the inventory.
- In the final record the number of cases is fixed, the peculiarities of their accounting are recorded. Also, the list should include a list of abbreviations, in which all abbreviated words and concepts and their full designation are written.
When you take things in storage, then pay attention to the list of items. After all, you are the financially responsible person in front of the owner of the things transferred to you for storage. In the event of a dispute, providing the court with an inventory agreed with the customer, you prove your case.
When, on the contrary, you hand over things, carefully read the document. Sign it only if the item description is complete. Before you make an inventory of personal property that does not have an inventory number, prepare scotch tape or chalk. Tag them with items that are already on the inventory list. In this case, you will perform this procedure quickly and will not forget anything.
To rent a house for rent
If you decide to rent an apartment or house for rent, then you need to know how to make an inventory of the property so that when you return the premises there are no questions.In this case, you should record the passport data of both parties, the transfer of property located in the apartment, the indicators of the counters. If there are object deficiencies, then they must be indicated in the document.